-
Business Processes
- UPK Player
- BK_030_004: Performing Automatic Bank Reconciliation
- BK_020_011: Performing Manual Bank Reconciliation
- BK_020_013: Performing Bank Reconciliation - Spec Transactions
- BK_030_017: Import Bank Statement
- BK_070_100: Running Bank Account Register Report (FIN3004)
- eProcurement Business Process Index
- Travel and Expenses Business Process Index
- Travel & Expenses (EX) - Expense Administrator Management and Processing
- TIGA Reporting Users Guide PeopleSoft Financials v.9.2 FY2024
- 9.2 WorkCenters Job Aid
- 1099 Processing User’s Guide for CY 2024
- Accounts Payable Business Process Index
- GeorgiaFIRST Financials Fall 2023 In the Know Session
- Configuring Browser Settings
- Clearing Your Browser Cache 10-12-2023
- Browser Compatibility Guide for PeopleSoft Applications 8.57 - 8.60 October 2022
- Zero Personal Services Encumbrance Process
- FY2025 Budget Prep User Guide
- Fluid Homepages in PeopleSoft Financials
- eVerify Functionality and Procurement Monthly Checklist
- PeopleSoft Security Administration Training 09/23/2021
- GeorgiaFIRST Financials Key Tables
- Budget Prep Business Process Index
- Budget Prep (BP) - Setup
- Budget Prep (BP) - Imports and Updates
- Budget Prep (BP) - HR Data Load
- Budget Prep (BP) - Position Budget Management
- Budget Prep Reports, Queries and Tables Reference
- Travel & Expenses (EX)– Traveler Setup
- Travel & Expenses (EX) - Travel Authorizations
- Travel & Expenses (EX) - Cash Advances
- Travel & Expenses (EX) - Expense Reports
- BOR Spreadsheet Upload Files_January 17, 2020
- Purchasing Business Process Index
- Scheduling and Maintaining Recurring Reports Job Aid
- Commitment Control Business Process Index
- Suppliers Business Process Index
- Security Business Process Index
- Purchasing (PO) - Setup
- Accounts Payable (AP) - Administration
- Security (SC) - Security Administration
- Commitment Control (KK) - Controlled Budgets
- Travel & Expenses (EX) - Approvals
- Accounts Payable (AP) - Payments Request and Vouchers
- Purchasing (PO) - Requisitions
- Suppliers (SP) - Adding Suppliers
- Commitment Control (KK) - Budget Check Exceptions
- Accounts Payable (AP) - Interfaces
- Purchasing (PO) - Purchase Orders
- Purchasing (PO) - Receiving
- Commitment Control (KK) - Inquiries
- Purchasing (PO) - Contracts
- General Ledger Business Process Index
- Purchasing (PO) - Inquiries
- General Ledger (GL) - Chartfield Maintenance
- General Ledger (GL) - Journals
- General Ledger (GL) - Interfaces
- General Ledger (GL) - Open Item
- General Ledger (GL) - Period End Processes
- Financials Audit Framework
- 9.2 Travel and Expenses Queries and Reports
- GeorgiaFIRST Financials Website
- Asset Management Business Processes Index
- General Ledger (GL) - Inquiries
- Fiscal Year-End 2018 Sub-Module Cleanup and Processing
- Fiscal Year-End 2018 Sub-Module Cleanup and Processing
- Accounts Payable (AP) - Payments
- eProcurement (EP) - Administration
- eProcurement (EP) - Requisitions
- Supplier (SP) - Maintaining Suppliers
- General Ledger and Commitment Control Queries and Reports
- Using the Search Feature in PeopleSoft Financials
- Supplier Naming Conventions and Best Practices
- FY2017 AR Ages Recon Template—Updated 7-17-2017
- FY2017 Accounts Receivable, AR Aging Reconciliation & Analysis—Update 7-17-2017
- FY2017 Year End Training Presentations—Updates 7-17-2017
- FY2017 AR Aging Reconciliation Instructions
- eProcurement and Purchasing Queries and Reports
- Accounts Payable (AP) - Queries and Reports
- Asset Management (AM) - Assets
- Asset Management (AM) - Integration
- FY2017 SACS Core Requirement Report Mapping_03-28-2017
- FY2017 New nVision Reports Mapping Document 3-28-2017
- FY2017 GASB Mapping Document 3-28-2017
- FY2017 Budgetary Compliance Report Mapping Document 3-10-2017
- FY2017 AER Mapping Document. 3-30-2017
- FY2017 Year End Processing and Closing Manual
- FY2017 Standard and Correcting Journal Entries
- 2017 Fiscal Year End Purchasing/Encumbrance Reminders
- FY2017 Year End Training - Claire Arnold
- FY2017 Pension Example
- FY2017 Notes to the Financial Statements - C&U (Repaired)
- FY2017 Year-End Closing Journal Entries
- FY2017 GASB 72-GSFIC-SCommitments-SEvents
- FY2017 Cash Flow nVision
- FY2017 Suntrust Fraud Update Presentation
- FY2017 Agency Funds Cash Flows
- FY2017 AFR Process
- FY2017 AFR Meeting - Tracey Cook
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Announcements
- GeorgiaFIRST Release 6.02 set for January 10-11, 2025
- GeorgiaFIRST Release 6.00 complete
- GeorgiaFIRST Release 6.00 set for December 13-14, 2024; Release Notes available; Known Issue
- GeorgiaFIRST Financials December 2024 In The Know Presentation
- System Maintenance Scheduled for FPLAY Database Dec. 16-20
- CY2024 1099 Withholding Informational Session on December 12
- Financials In the Know Session Scheduled for Dec. 3
- Table Changes Internal Integrations Testing November 11-20
- 2025 Per Diem Updates for Travel & Expenses Available Now
- GeorgiaFIRST Marketplace PROD Downtime Scheduled for Nov. 1
- GeorgiaFIRST Financials and Augusta University Financials Available
- GeorgiaFIRST Financials and Augusta University Financials Unplanned Outage
- System Maintenance Scheduled for FPLAY Database Sept. 23-25
- GeorgiaFIRST and Augusta University Financials Release 5.95/1.65 set for September 13-14
- Updates to nVision Report Mapping
- Updated Allocation Steps with 2025 Budget Reference
- Travel & Expense Delegate Entry Authority Documentation Now Available
- Video and Slides from the FY2025 Expense Module Change Presentation
- FY2025 Expense Module Change - Delegate Entry Authority
- GeorgiaFIRST Marketplace UIT Downtime Scheduled for Friday, 7/12/2024 - Sunday, 7/14/2024
- Changing the Accounting Date on a PO from One Fiscal Year to Another
- System Maintenance Scheduled for FPLAY Database July 8-15
- GeorgiaFIRST Marketplace UIT Downtime Scheduled for Friday, 6/14/2024 - Sunday, 6/16/2024
- FY2024 Transparency in Government Act (TIGA) Reporting Information
- Financials update to 5.94/1.64 complete
- GeorgiaFIRST and Augusta University Financials Release 5.94/1.64 set for June 7-8; Release Notes Available Now
- GeorgiaFIRST and Augusta University Financials Release 5.94/1.64 set for June 7-8
- System Maintenance Scheduled for FPROD & AUFPROD June 5-6
- Fiscal Year-End 2024 Processing and Closing Manual and Updated Mapping Documents Available Now
- GeorgiaFIRST Financials Spring 2024 In The Know Presentation
- System Maintenance Scheduled for FPROD & AUFPROD May 17 - 18
- April 2024 Alight Files Loaded And Acct Lines Loads Processed
- System Maintenance Scheduled for FPROD & AUFPROD Release 5.94 & 1.64
- Financials In the Know Session Scheduled for May 16
- System Maintenance Scheduled for FPLAY Database, Tuesday April 9
- March 2024 Alight Files Loaded And Acct Lines Loads Processed
- System Maintenance Scheduled for FPLAY Database, Tuesday April 9
- System Maintenance Completed for FPROD and AUFPROD
- FY2024 Year-End Sub-Module Cleanup and Processing Manual Available
- System Maintenance Scheduled for FPROD & AUFPROD Release 5.93 & 1.63
- February 2024 Alight Files Loaded and Acct Lines Loads Processed
- FY2024 Year-End Cutoff Dates for Travel & Expenses and eProcurement
- Final Review for Module Requirements – Due March 15, 2024
- System Maintenance Completed for FPROD and AUFPROD
- System Maintenance Scheduled for FPLAY Database
- System Maintenance Scheduled for FPROD
- FY2025 Budget Prep User Guide Available Now
- System Maintenance Completed for FPROD and AUFPROD
- Reminder System Maintenance Scheduled for FPROD and AUFPROD and Release 5.92 and 1.62 Release Notes Available Now
- System Maintenance Scheduled for FPROD Friday, February 9, 2024
- System Maintenance Scheduled for FPROD Friday, February 2, 2024
- Update: ORP Journal Generation Issue for 41B1
- ORP Journal Generation Issue for 41B1
- System Maintenance Completed for FPLAY Database
- December 2023 Alight Files Loaded and Available for Processing
- Mileage Rate Increase for 2024
- System Maintenance Completed for FPROD
- System Maintenance Scheduled for FPROD
- System Maintenance Scheduled for FPLAY Database
- Mid-Year 2024 Workshop Presentation Materials and Recordings Available Now
- November 2023 Alight Files Loaded and Available for Processing
- System Maintenance Completed for FPLAY Database
- CY2023 Withholding Informational Session on Tuesday, December 12, 2023
- Skip to Main Content Message
- October 2023 Alight Files Loaded and Available for Processing
- General Ledger Journal Generation Issue
- System Maintenance Completed for FPROD
- Reminder: System Maintenance Scheduled for FPROD and Release 5.90 Release Notes Available Now
- 2024 Per Diem Updates for Travel & Expenses Available Now
- 2023 Annual Supplier Inactivation Process
- System Maintenance Scheduled for FPROD
- Updated Class Field on Indirect Expense Recognition Allocation Steps
- System Maintenance Scheduled for FPLAY Database
- September 2023 Alight Files Loaded and Available for Processing
- Resolved: SSO Link from OneUSG Connect into Alight Availability Issue - Distributed on Behalf of Alight
- SSO Link from OneUSG Connect into Alight Availability Issue - Distributed on Behalf of Alight
- Table Changes Internal Integrations Testing
- 2023 GeorgiaFIRST interactUSG Presentations Available Now
- Reminder: Updated Job Aid for Expense Report Entry for Meals and Meal(s) Provided Available Now
- Update - Benefits Reconciliation August 2023 Aging File
- Financials In the Know Session Scheduled for Thursday, October 12, 2023
- August 2023 Alight Files Loaded and Available for Processing
- Updated Job Aid for Expense Report Entry for Meals and Meal(s) Provided Available Now
- System Maintenance Scheduled for FPROD
- Change in Expense Reimbursement Module – Meals Provided
- System Maintenance Scheduled for FPROD
- July 2023 Alight Files Loaded and Available for Processing
- System Maintenance Scheduled for University System of Georgia SSO (Single Sign On)
- Updated Allocation Steps with 2024 Budget Reference
- System Maintenance Completed for FPLAY Database
- GeorgiaFIRST Marketplace PRODUCTION Downtime
- June 2023 Alight Files Loaded and Available for Processing
- Password Change for GeorgiaFIRST PSQUEST Accounts
- Changing the Accounting Date on a PO from One Fiscal Year to Another
- Reminder: System Maintenance Scheduled for FPLAY Database
- Correction: System Maintenance Scheduled for FPLAY Database
- System Maintenance Scheduled for FPLAY Database
- System Maintenance Completed for FPROD
- Reminder: System Maintenance Scheduled for FPROD and Release 5.84 Release Notes Available Now
- May 2023 Alight Files Loaded and Available for Processing
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Active Known Issues
KI9.2-174_Other
Issue with “Notify” Button FunctionalityKI9.2-173-Other
Issue when using Type Ahead/Autocomplete functionalityKI9.2-171 _ PO
Purchase Order Receipt Notification EmailKI9.2-19_EX
Name on Expense Report Summary Disappears
-
Job Aids and Reference Documents
- Submitting Expense Transactions Created by Delegate
- Travel Authorization Entry for Entering as a Delegate
- Cash Advance Entry for Entering as a Delegate
- Expense Report Entry for Entering as a Delegate
- 9.2 Registering as a New Self-Service User, Reviewing Profiles, and Delegating Entry Authority
- eProcurement User’s Guide for Approvers
- ePro User’s Guide for Shoppers
- Workflow Levels by Institution
- ePro & Purchasing Month-End Process Checklist
- Purchase Order Statuses and Meanings
- Criteria to Force Close a Dispatched PO
- 1099 Withholding FAQs for CY2023
- Review & Resend Supplier Registration Job Aid
- Supplier Registration Invitation Job Aid
- Supplier Registration Submission Job Aid
- W-9 Revision 2024 Job Aid
- Excel Voucher Upload NEW
- Expense Report Entry for Entering Meals and Meal(s) Provided
- Determining Payment Types When Adding SBITA Leases
- W-9 Tax Class 1099 Info
- Purchasing Workflow Approval
- eVerify Functionality and Procurement Monthly Checklist
- Check Printing at 103% in Adobe
- eVerify Functionality
- New and Existing SHARE Supplier Scenario and Doc Requirements - Production
- SHARE Supplier Approver FAQ
- Expense Approver Workflow FAQs
- Understanding Travel & Expense Approval Methods
- Institutional B SetID
- GeorgiaFIRST Security Access Request Form
- GeorgiaFIRST Financials Security Administrator Role Reference Guide
- Query Viewer Basics
- Generating Lease Payment Entries for Periods 1 - 3
- USG PeopleSoft System Integration Account Appropriate Use Policy User
- USG PeopleSoft System Integration Account Appropriate Use Policy Security Admin
- Voiding Payments for Pre-Supplier Conversion Vouchers
- Attaching Receipts to Travel & Expense Transactions
- ePro Overview
- Asset Management Reconciliation Reference
- Travel & Expenses Workflow - After Travel
- Uploading Spreadsheet Files
- Resolving Browser Related Issues When Using GeorgiaFIRST Marketplace to Issue a Requisition
- Accounts Payable to Asset Management Interface Flowchart
- Security Frequently Asked Questions
- Travel & Expenses Workflow - Before Travel
- Using the Position Budget Management Position Page
- Using the Position Budget Management Department Page
- New User Self-Registration
- Creating an Expense Report from an Approved Travel Authorization
- BOR General Ledger and Commitment Control Upload Files
- Creating a PO Signature File for PSFIN Signature Upload
- PO Open Encumbrance Dashboard Setup
- Supplier Audit Framework
- Query Manager Basics
- Security Administration WorkCenter
- Top Supplier Dashboard Setup
- Key Records List for Queries
- Department Manager Dashboard Setup
- OneUSG Connect Job Aids
- v9.2 AP_Users_Guide_for_GeorgiaFIRST_Marketplace.pdf
- This User’s Guide is designed for Accounts Payable offices that will be supporting the implementatio
- Institution Task List for Payment Request Implementation
- GeorgiaFIRST Budget Structure: Commitment Control
- Saving a Predefined Query to Edit
- ADP Year End Reporting User Documentation
- Adding Fields to a Query
- Creating a New Query
- Selecting a Primary Record
- Budget Prep Queries and Reports
- GeorgiaFIRST Financials Data Retention and Archiving Policy
- Using the GeorgiaFIRST Marketplace (GFM) Southern Computer Warehouse Punchout
- Modifying an Expense Report
- Creating and Submitting an Expense Report
- Creating and Submitting a Fluid Expense Report in PeopleSoft Financials
- BOR Spreadsheet Upload Files_Dec 4, 2017
- Supplier Naming Conventions and Best Practices
- Asset Management Monthly Process Checklist
- GeorgiaFIRST Marketplace (GFM) Amazon Marketplace Quick Reference Guide
- PSBD1 Bank File Layout
- PSBD1 Bank File Sample
- Benefits Reconciliation – Updating Retiree Benefit Parameters Page
- Asset Management Transaction Reversal
- 9.2 Travel & Expenses Queries and Reports
- Using the GeorgiaFIRST Marketplace (GFM) HP Enterprise Punchout
- Using the PO Distribution Worksheet
- eProcurement Requisition Settings
- HP Punchout Cart Configuration Options
- Automated Processing of Special Request Requisitions
- Viewing Approval Details and Sending Approval Reminder Notifications
- 9.2 General Ledger Reports Manual
- Scheduled Batch Processes
- Viewing Statewide Contracts in the GeorgiaFIRST Marketplace
- Buyer Mass Change
- PS Security Setup Templates from KSU
- WorkCenters in v9.2
- AP Workflow in v9.2
- 9.2 Phone Bill Using Allocations
- Emailing Payment Advices to Suppliers v9.2
- Creating a Signature File for PSFIN Signature Upload v9.2
- 9.2 Mapping of 8.9 to 9.2 Reports & Queries GL/KK
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Training
- CY2024 1099 Withholding Updates Presentation
This PowerPoint shows 1099 Withholding Changes that take effect as of calendar year 2024.
- CY2024 1099 Withholding Changes Information Session 12.12.24
This video shows 1099 Withholding Changes that take effect as of calendar year 2024.
- Accounts Payable Payment Request Demo
Payment Request provides a self-service option for users to submit non-Purchase Order invoices to Accounts Payable for the payment of approved Suppliers.
- PeopleSoft Financials Security Administration Training 9/23/21
- PeopleSoft Financials Security Presentation 09.23.21
- PeopleSoft Security Presentation 9/23/21
- FY2025 Expense Changes Demo—July 9, 2024 Video
This video discusses the July 2024 update to the Expense Module, where delegates are no longer be able to submit expense transactions on behalf of the traveler.
- FY2025 Expense Changes Demo: Delegate Entry Authority
Powerpoint from July 9, 2024 giving an overview of the new Expense Module Changes. Delegates will no longer be able to submit expense transactions on behalf of the traveler. All Travelers will need to submit their own expense transactions for approval. Delegates will still be able to initiate expense transactions on behalf of the traveler and notify them when the transaction is ready to review and submit.
- FY2024 Change in Expense Reimbursement Module - Meals Per Day
- Budget Prep Upload File for COLA Increase Phase 1 Eligible Employees Salary Adjustments
- SHARE Supplier Approver Training
- eVerify Functionality and Procurement Monthly Checklist
The purpose of this session is to review e-Verify requirements, introduce new functionality for recording e-Verify information within the Purchasing module, and to review the ePro & Purchasing Month-End Process Checklist. This link provides the session PowerPoint slides only.
- eVerify Functionality and Procurement Monthly Checklist Recording
This link provides the training session recording.
- GeorgiaFIRST Presentation: Matching – The Relationship Between Purchasing & Accounts Payable - PowerPoint Only
The purpose of this training is to demonstrate the role that Matching plays between Purchasing and Accounts Payable departments. This link provides the session PowerPoint slides only.
- GeorgiaFIRST Presentation: Matching – The Relationship Between Purchasing & Accounts Payable - Recording
The purpose of this training is to demonstrate the role that Matching plays between Purchasing and Accounts Payable departments. This link provides the session recording in its entirety.
- OneUSG Connect Training
Click the link above to access training materials for OneUSG Connect.
- General Ledger/Commitment Control Delta Training Participant Guide
This 2015 General Ledger/Commitment Control Train-the-Trainer Participant Guide is designed to help institutions learn how to train institutional end-users to use the General Ledger/Commitment Control modules.
- Purchasing/ePro GeorgiaFIRST Marketplace Training
Click the link above to access training materials for Purchasing/ePro and GeorgiaFIRST Marketplace users.
- Introduction to PeopleSoft Query (4:27)
This series is designed to introduce a new user to PeopleSoft Financials queries. In it, you will learn what a query is, how to find the query you need, and how to run a query. This first course will focus on understanding the background and concept of queries.
- How to Use the GeorgiaFIRST Website to Find the Queries You Need (4:27)
This course is designed to teach beginning query users how to use the GeorgiaFIRST website to find existing queries.
- Expenses: Administrator Participant Guide
This 2015 Expenses Administrator Participant Guide consists of six lessons, plus a bonus lesson at the end for institutions that use Cash Advances.
- Travel and Expenses: Train-the-Trainer Toolkit
This 2015 Travel and Expenses Train-the-Trainer Toolkit contains lesson plans, PowerPoints and job aids that institutional trainers can access to teach users how to use the Expenses module.
- Asset Management Transaction Reversal Presentation
This PowerPoint presentation is from the Asset Management Transaction Reversal Presentation video.
- Asset Management Transaction Reversal (26:58)
This video explains how to do transaction reversals, which automatically reverse the transaction last performed on an asset.
- How to Use Query Manager to Find the Query You Need (6:50)
This course is designed to teach beginning query users how to use the GeorgiaFIRST website to find existing queries.
- How to Schedule and Retrieve a Query (3:56)
This course is designed to teach beginning query users how to schedule queries and then retrieve them after they have run.
- Running, Saving and Printing Existing Queries (3:52)
This course is designed to teach beginning query users how to run, save and print an existing query.
- How to Use the Georgia*FIRST* Website to Find the Queries You Need Video (6:50)
This course is designed to teach beginning query users how to use the GeorgiaFIRST website to find existing queries.
- How to Use Query Manager to Find the Query You Need Video (6:50)
This course is designed to teach beginning query users how to use Query Manager to find existing queries in PeopleSoft.
- Creating User Profiles in PeopleSoft Financials (8:29)
The focus of this video is to help Security Administrators learn how to create PeopleSoft User Profiles.
- Asset Management: Train-the-Trainer Participant Guide
This Asset Management Participant Guide is designed to help trainers prepare for the PSFIN Upgrade to version 9.2.
- Using Voucher Build for Marketplace e-Invoices 10:48
This video shows institutions that send electronic invoices or e-Invoices how to use the Voucher build function to build vouchers.
- ePro/GeorgiaFIRST Marketplace Training
Click the link above to access training materials for ePro and GeorgiaFIRST Marketplace users.
- How to Use Accounts Payable Queries
This PowerPoint presentation shows the relationship between AP pages and tables and explains the six queries every AP user should know.
- GeorgiaVIEW Online Training for Asset Management
GeorgiaVIEW Online Training by GeorgiaFirst allows attendees to receive Continuing Professional Education (CPE) Credits by completing online courses and passing exams. To see available Asset Management courses, click on the link above and scroll down.
- GeorgiaVIEW Online Training for Queries
GeorgiaVIEW Vista Online Training by GeorgiaFIRST allows attendees to complete self-paced online courses related to queries. To see available query courses, click on the link above and scroll down.
- CY2024 1099 Withholding Updates Presentation